RACQ Foundation Form - Resilience Round 1 FY25 Header Image

RACQ Foundation | Community Grant Application - Resilience

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RACQ Foundation Introduction

RACQ Foundation helps Queensland community organisations and clubs recover from severe weather events and supports preparedness through building natural disaster resilience.

Please read the grant priorities and eligibility criteria prior to completing an application form.

Application Process & Dates

RACQ Foundation will consider all proposals that meet the criteria and guidelines. All successful and unsuccessful applicants will be advised via email as soon as practicable.   

The application form and supporting documents must be completed no later than 5pm on the application closing date. Closing dates can be found on the RACQ website.

For more information, please contact the RACQ Foundation via racqfoundation@racq.com.au

Application Checklist

Before you start your online application, make sure you have considered the details of your organisation and your project. Including:

  • Who are you? Think of the organisation or charity.
  • What is the risk of natural disaster in your community?
  • How will your project build disaster resilience for future events?
  • What is your background and what are your usual activities?
  • What are the numbers of your volunteers and/or staff?
  • What do you want to do with the grant?
  • Which natural disaster are you preparing for?
  • How have previous weather events impacted your organisation/community?
  • What are the costs involved and the budget of the project?
  • How do you plan on delivering the project?
  • What happens after the project is completed?
  • Are there any other sources of funding for your project?
  • How will you determine your resilience project has been successful?

Documents to gather before starting your online application

Important: Please be prepared to upload your documents in the final stages just before submitting your application, as file attachments cannot be saved for later.

  • Proof of your not-for-profit status:
    • ABN or incorporation number; and/or
    • ACNC Number
  • Project budget – a breakdown of the project costs and details
  • Annual report - a copy of your most recent annual report (preferably audited)
  • GST status - include details if your organisation is registered for GST
  • DGR status - if your organisation has Deductable Gift Recipient status, attach either a copy of the letter of endorsement from the Australian Taxation Office or a copy of your status
  • Photographs / drawings - please included to show how the weather event impacted your organisation and any damage or the proposed project
  • Proof of tenure - if your application relates to the reconstruction, replacement or repair of real estate, please provide proof of tenure (e.g. copy of certificate of title, lease and license agreement). If you do not own the land, please provide copies/details of the landowner’s consent to the works
  • Insurance - if your project is in relation to equipment and/or property to be replaced or repaired, please provide evidence of any insurance in relation to the equipment and/or property. Please provide copies of any correspondence in relation to claims relating to the repair and replacement of the equipment or property
  • Quotes - where appropriate, successful applicants will need to provide a quote to demonstrate that the project or works represents value for money
  • Approvals - please provide copies of all local authority and other approvals required to conduct any works, if required
  • Grants and government assistance programs - please provide details of any successful grant applications or government assistance received in relation to the project

Type of resilience-based projects which will be considered

1.  Physical Resilience (Built)

Enhancement (or building back better) of current property, equipment or infrastructure by increasing resilience capabilities to withstand, respond and recover from natural disasters.

Examples: building modifications (guttering, drainage, water storage), emergency power sources (solar/generators), retro fitting infrastructure to make them sustainable.

2. Nature-based Resilience (Environment)

Support of nature-based solutions that add natural protection to the built environment, including restoration, rehabilitation and management of vegetation.

Examples: Activities that assist in improving environmental degradation – erosion, siltation, scouring and biodiversity loss.

3. Social Resilience (Human and Social)

Improvement of public awareness and preparedness of disaster risks and impacts to maximise broader outcomes such as productivity, connectivity and social inclusion.

Examples: Education programs, planning workshops.


Resilience Eligibility Criteria

To be eligible for funding your  organisation  must meet each of the criteria outlined below: 

  1. Your organisation must be either: 
    • a small to medium community organisation;  
    • a charity or other organisation with a charitable purpose; or
    • a Queensland First Nations Shire*.
  2. The project must benefit Queenslanders who have been impacted by natural disasters. This includes resilience-based projects which relate to our funding categories; Physical, Nature-Based and Social Solutions.
  3. The project must be completed within 6 months of grant approval.
  4. The grant must be used to: 
    • pay for material items or something tangible; or 
    • have a positive community impact by reducing disaster risk and the impacts of natural disasters; or
    • help raise awareness and build community engagement in resilience; or 
    • pay for relevant project costs to assist in the delivery of a resilience-based project which will reduce disaster risk.
  5. Resilience-based project may include aspects such as drainage and materials, surfaces and fixtures that are more resilient to damage. A clear rationale of “Build Back Better” for improving the infrastructure will need to be established in the application to be eligible for mitigation support.
  6. Applications to the RACQ Foundation are expected to be for amounts of up to $50,000, with grants of up to $100,000 considered in some circumstances.
  7. Applicants may only receive a grant once every 12 months. Applicants which have received grant approval in the previous 12-month period, will not be considered.
  8. Organisations that have not considered appropriate insurance requirements to ensure their assets have adequate insurance coverage (or the available level of insurance), may not be able to obtain a grant for these assets. 
  9. Where a third party is responsible for repairing or building infrastructure and items and not the organisation (for example a landlord under lease or a local government authority), the third party is responsible for making these repairs or constructions, whether or not covered by insurance, and the organisation is not eligible to make a claim for assistance from the Foundation for these items.
  10.  The RACQ Foundation Trustee Board may, in its absolute discretion, resolve to provide a grant to organisations that do not strictly meet the above criteria and may provide grants in addition to the cap. 

As a general, the RACQ Foundation will not consider funding programs for:

  1. Political purposes.
  2. Fundraising events or appeals (for example: charity auctions, dinners).
  3. Salaries which require financing beyond the term of the project.
  4. Sponsorships or scholarships.
  5. Expenses that ought to be the primary responsibility of government or projects which duplicate existing local, state and federal government projects or programs (for example: SES and P&C associations).
  6. Works that arise because of a poor history or lack of maintenance.
  7. Government bodies (excluding Queensland First Nation shires as recognised by Local Government Authority of Queensland*)
  8. Foundations that are grant making bodies.
  9. Organisations which have received a grant from the RACQ Foundation in the last 12 months.

*Queensland First Nations Shires:

  • Aurukun Shire Council
  • Cherbourg Aboriginal Shire Council
  • Doomadgee Aboriginal Shire Council
  • Hope Vale Aboriginal Shire Council
  • Kowanyama Aboriginal Shire Council
  • Lockhart River Aboriginal Shire Council
  • Mapoon Aboriginal Shire Council
  • Mornington Shire Council
  • Napranum Aboriginal Shire Council
  • Northern Peninsula Area Regional Council
  • Palm Island Aboriginal Shire Council
  • Pormpuraaw Aboriginal Shire Council
  • Torres Strait Island Regional Council
  • Torres Shire Council
  • Woorabinda Aboriginal Shire Council
  • Wujal Wujal Aboriginal Shire Council
  • Yarrabah Aboriginal Shire Council


Registration of Organisation

Community Organisation / Club / Charity Name
Street address*
Different postal address?*
Postal address
Full name of authorised applicant*

Organisation Type*
Please select a category that best describes your organisation
 Please provide a brief description of your organisation’s background and purpose.
Please summarise the current key projects and achievements of your organisation 
For example, age, geographic location, socio-economic status, etc 
E.g: 1 October 2000, or year if full date is unknown

Financial Information

$
Average income per year. Please refer to your financial statements.
$
Please refer to your financial statements
$
Please refer to your financial statements
$
Please refer to your financial statements
$
Please identify any cash that is allocated for other specific purposes whether legal or otherwise
Date of financial statements
Is the organisation registered for GST?*
Is the organisation registered for DGR?*

Funding application : Resilience

Project Details

Primary need for funding*
Please select which category type best suits your project needs

Funding category examples:

Physical Resilience (Built): building modifications (guttering, drainage, water storage), emergency power sources (solar/generators), retro fitting infrastructure to make them sustainable.

Nature-based Resilience (Environment): Activities that assist in improving environmental degradation – erosion, siltation, scouring and biodiversity loss.

Social Resilience (Human and Social): Education programs, planning workshops.


$
Total amount of funding requested to be provided by the RACQ Foundation (not including funds from other sources for the project)
Maximum 500 characters (including spaces) - Example: Funding for the purchase of portable football goals and irrigation equipment due to instability of the grounds following prolonged drought.
For example, age, geographic location, socio-economic status, etc 
If relevant, include whether the property or equipment was insured and details of any claims made in relation to the damage

Referees

Provide the name and contact details of any individuals or organisations outside of your organisation, who would be willing to speak or write to the RACQ Foundation in support of your application

Referee #1

Referee #2

Budget

Please provide an itemised budget (income and expenditure) for the project and where the Foundation's funds will be used.

You can complete the budget by downloading and completing the template spreadsheet below and upload to the form below once complete.

Download Budget Template

Important: Please upload your budget spreadsheet in final stage before submitting your application, as file attachments cannot be saved for later.

Budget Spreadsheet Upload*
No File Chosen
File uploads may not work on some mobile devices.
Please download the budget template above to complete and upload here

Project Timeline

Estimated time to complete project - e.g: 2 weeks
Name and brief description of the project director including qualifications and experience to manage the project
List the implementation timeline to execute the project including dates/weeks
Explain how and by whom the effectiveness and benefits of your project will be measured, monitored and reported
List any partner organisations associated with the proposed project or activity and briefly outline their role/contribution and contact details

How did you hear about us?

How did you hear about RACQ Foundation?

Attachments and Submission

After this step your application will submitted for review. Please ensure all details are correct before proceeding.

Please provide any attachments available below. Any supporting documentation that you can provide below will assist us in reviewing and verifying your application.

If you have any queries regarding your application or for any other enquiries, please contact us via racqfoundation@racq.com.au.

Important: Please upload your documents in final stages just before submitting your application, as file attachments cannot be saved for later.

Annual report
No File Chosen
File uploads may not work on some mobile devices.
A copy of your most recent annual report (preferably audited)
GST status
No File Chosen
File uploads may not work on some mobile devices.
Include details if your  Organisation is registered for GST.
DGR status
No File Chosen
File uploads may not work on some mobile devices.
If you organisation has Deductable Gift Recipient status, please attach either a copy of the letter of endorsement from the Australian Tax Office or a copy of your status

Photographs / Drawings

If any photos or drawings of how weather events have impacted your club/organisation showing damage or the proposed project are available - please provide in the fields below, especially if they assist with explaining your project.

Photographs / Drawing 1
No File Chosen
File uploads may not work on some mobile devices.
Photographs / Drawing 2
No File Chosen
File uploads may not work on some mobile devices.
Photographs / Drawing 3
No File Chosen
File uploads may not work on some mobile devices.
Proof of tenure
No File Chosen
File uploads may not work on some mobile devices.
If your application relates to the reconstruction, replacement or repair of real estate, please provide proof of tenure (e.g. copy of Certificate of Title, Lease and License Agreement). If you do not own the land, please provide copies/details of the Landowner's consent to the works.
Insurance
No File Chosen
File uploads may not work on some mobile devices.
If your project is in relation to the equipment and / or property to be replaced or repaired, please provide evidence of any insurance in relation to the equipment and / or property. Please provide copies of any correspondence in relation to claims relating to the repair and replacement of the equipment or property.

Quotes

Where appropriate, successful applicants will need to provide multiple quotes to demonstrate that the project or works represents value for money.

Quote 1
No File Chosen
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Quote 2
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Quote 3
No File Chosen
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Approvals
No File Chosen
File uploads may not work on some mobile devices.
Please provide copies of all Local Authority and other approvals required to conduct any works, if required.
Grants & Government Assistance Programs
No File Chosen
File uploads may not work on some mobile devices.
Please provide details of any successful grant applications or government assistance received.
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